Meeting Minutes

CDS Family & Behavioral Health Services, Inc.

Date: October 28th, 2021

Time: 10 am

Location: Remote for Bivens

Date of Next Meeting: November 19th, 2021 at 10am.

Attendance: (Remote) Jessica Bechtold, Evelitza Soto, Corey Collins, Leigh Kassem, Alannah Barrett, Jency Johnson, Ashley Harrynarine, Patrickk McDonald

Absent:

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic: Overtime

Discussion:	No discussion

Outcome, Actions, Timeframe: Ongoing

B.	Marketing and Business Development

1. Sub-topic: Outreach

Discussion: Discussed school outreach, outreach forms, school contacts and utilizing prevention staff as a tool.

Outcome, Actions, Timeframe: Ongoing

C.	Regulatory Issues

1. Sub-topic: Referrals

Discussion: Remember to stamp referrals as received, initial, date and log into referral log. As a brief reminder, issues and goals must be reflect Ungovernable, runaway behavior and truancy related behaviors. In addition, please remember to send out letters to families and maintain (or attempt) consistent communication throughout the week.

Outcome, Actions, Timeframe:	Ongoing

2. Sub-topic: Annual Meeting

Discussion: Please sign up on the website if you have not already done so.

Outcome, Actions, Timeframe: Completed

3. Sub-topic: Documentation Changes

Discussion: Jess notified staff that there will be upcoming changes to the suicide assessment. In addition, Jess worked on updating forms to reflect the new changed in NetMis.

Outcome, Actions, Timeframe: Pending Review

D.	Human Resource Issues (Staffing and Training)

1. Sub-topic: New Hires

2. Discussion: FAC is currently advertising for the Counselor/ Case manager position for Alachua County. It is with hopes that this position may act as a hybrid, serving multiple counties. We have not generated much in the way of applicants although they are slowly trickling in.

Outcome, Actions, Timeframe: Pending

3. Sub-topic: JJIS and PAT

Discussion: Patrickk and Ashley completed their in person Motivational interviewing training and have also completed the JJIS training on 10/27/21.

Outcome, Actions, Timeframe: To schedule PAT training.

4. Sub-topic: Nirvana

Discussion: Jess and staff have all scheduled training for the Nirvana assessment (various dates) for the January 2022 roll out. .

Outcome, Actions, Timeframe: Pending

5. Sub-topic: File rooms

Discussion: Jess and staff finished reorganizing the file rooms after identifying items to shred. All files are now in their appropriate file rooms.

Outcome, Actions, Timeframe: Completed.

6. Sub-topic: Peer Review

Discussion: Discussed virtual peer review training and scheduled next peer review.

Outcome, Actions, Timeframe: Completed

7. Sub-topic: QPR and Mental Health and First Aid Training

Discussion: Discussed various requirements and also reminded team that they are required to have a minimum of 80 hours of training within the first year.

Outcome, Actions, Timeframe: Completed

8. Sub-topic: Hardships

Discussion: Continue to update Jess on hardships as a result of COVID (anything that limits services)

Outcome, Actions, Timeframe: Ongoing

E.	Annual Budget Planning and Process

1.	Sub-topic: Budget

Discussion: No discussion

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	Internal Inspections

1. Sub-topic: Sanitation of Building

Discussion: Discussed sanitation protocol. Staff have been reminded to sanitize the building at each building visit. Continue to use social distance measures, stagger sessions if not remote, screen for virus, use biggest conference room to ensure distance, wipe down tables, chairs, door knobs, phones, computers, bathrooms and any other applicable items, etc., wash hands regularly and thoroughly, utilize available hand sanitizers, gloves and other safety measures. Jess discussed need to wear masks throughout the building.

Outcome, Actions, Timeframe: Ongoing

2. Sub-topic: Drill for October 2021

Discussion: Jency Johnson completed drill for October 2021

Outcome, Actions, Timeframe: Completed

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic: Fire inspection

Discussion:	Due October 20th.

Outcome, Actions, Timeframe:	Jess discussed with Roy. Pending

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion: No Discussion: No discussion

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1. Sub-topic: Charts

Discussion: Please continue to submit charts in a timely manner for signature.

Outcome, Actions, Timeframe:	Ongoing

B.	Outcome Management (status, reports, recommendations)

1.	Sub-topic: See Risk Management

Discussion:

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review for Your Information from CINS/FINS Meeting: Review/Recap from last CINS/FINS

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Marketing and Business Development

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Regulatory Issues

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

2. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

3. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Human Resource Issues (Staffing and Training)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

2. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

E.	Annual Budget Planning and Process

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	External Inspections

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Outcome Management (status, reports, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

A.	Risk Management Plan (exposure to loss)

1.	Sub-topic: CINS Performance Packet/FL Network Reports/ Policy procedure update

Discussion:

Outcome, Actions, Timeframe:

B.	Employee Concerns or Complaints

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

VI.	Clinical/Program

A.	Medical and Medication Issues

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

B.	Counseling and Programming Issues

1.	Sub-topic: Employee Appreciation meeting

Discussion:

Outcome, Actions, Timeframe:

VII.	Other Business:

1.	Sub-topic: Administrative Building

Discussion: 6th will be moving to Bivens (Ste 7)

Outcome, Actions, Timeframe:

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion: No Discussion

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:	Strategic Plan

Discussion: See marketing and business development.

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:	No Discussion

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No Discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No Discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

Risk Management

A.	Risk Management Plan (exposure to loss)

1. Sub-topic: Risk Management Report

Discussion: See above discussion

Outcome, Actions, Timeframe:

B.	Employee Concerns or Complaints

1.	Sub-topic: Productivity

Discussion: See above

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion: No Discussion

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan FYI

1.	Sub-topic: IT

Discussion: No discussion

Outcome, Actions, Timeframe:

VI.	Clinical/Program FYI

A.	Medical and Medication Issues

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Counseling and Programming Issues

Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

VII.	Other Business:

Sub-topic: SNAP and Misc.

Discussion: SNAP Staff offered updates in their respective programs.

Outcome, Actions, Timeframe: Thank you to all staff for all of your hard work and support.

Sub-topic: Employee Appreciation and Fl. Network Care Packages

Discussion: The FAC and SNAP team enjoyed our first ever Employee Appreciation event on October 12th. Jess received and distributed care package gifts to the FAC and SNAP team.

Outcome, Actions, Timeframe: Thank you, Paula for the wonderful event and thank you to the Florida Network for rewarding our team for a job well done. We appreciate you.

Respectfully submitted by:

Jessica Bechtold	October 27th, 2021