Meeting Minutes

CDS Family & Behavioral Health Services, Inc.

Date: August 26th, 2021

Time: 10 am

Location: Remote for Bivens

Date of Next Meeting: September 22, 2021 at 10am.

Attendance: (Remote) Jessica Bechtold, Evelitza Soto, Corey Collins, Leigh Kassem, Alannah Barrett, , Jency Johnson

Absent:

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic: Overtime

Discussion:	No discussion

Outcome, Actions, Timeframe: Ongoing

B.	Marketing and Business Development

1. Sub-topic: Outreach

Discussion: Discussed school outreach, outreach forms, school contacts and utilizing prevention staff as a tool. Alannah had virtual meeting with Levy staff. Levy staff agreed to send Jess referrals directly.

Outcome, Actions, Timeframe: Ongoing

C.	Regulatory Issues

1. Sub-topic: Nirvana

Discussion: Discussed updated form online and upcoming Nirvana program.

Outcome, Actions, Timeframe:	Completed

2. Sub-topic: QIC update

Discussion: Jess discussed QIC update items

Outcome, Actions, Timeframe: Completed

3. Sub-topic: QI Standards

Discussion: QI Standards updated

Outcome, Actions, Timeframe: Completed

4. Sub-topic: MI, PAT, JJIS

Discussion: Discussed issued with Delay in JJIS, PAT, MI training, We have been in contact with the DJJ however, training opportunities have been either rescheduled or unavailable. Because of contract requirements, Jess asked staff to print out any and all training requests made to DJJ.

Outcome, Actions, Timeframe: Ongoing

5. Sub-topic: SNAP Data screening entries

Discussion: Jess was informed that questions regarding they ways in which SNAP is entering screenings, have been resolved as they were a misinterpretation.

Outcome, Actions, Timeframe: Complete

6. Sub-topic: Chapter 984

Discussion: Reviewed and discussed Chapter 984 Exercise

Outcome, Actions, Timeframe: Submitted 8/26/21.

7. Sub-topic: Annual Meeting

Discussion: Discussed annual meeting and had staff mark their calendars.

Outcome, Actions, Timeframe: Completed

D.	Human Resource Issues (Staffing and Training)

Sub-topic: Counselor candidates

Discussion: Jess discussed potential candidates for Bronson/Chiefland and Alachua.

Outcome, Actions, Timeframe: Pending

2. Sub-topic: Counselor/ Case Manager Positions

Discussion: Jess is currently accepting applications for the part-time Counselor/Case Manager position and the Bronson-Chiefland position Jess will be holding interviews next week for each.

Outcome, Actions, Timeframe: Ongoing

3. Sub-topic: Training

Discussion: Jess reviewed new guidelines for suicide assessments for non-licensed staff. Counselors must have five observed suicide assessments under their belt before conducting them alone. Jess submitted inquiry to Tiffany Martin to inquire about assessments that do happen remotely due to family request.

Outcome, Actions, Timeframe: Pending response from Network.

E.	Annual Budget Planning and Process

1.	Sub-topic: Budget

Discussion: No discussion

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	Internal Inspections

1. Sub-topic: Sanitation of Building

Discussion: Discussed sanitation protocol. Staff have been reminded to sanitize the building at each building visit. Continue to use social distance measures, stagger sessions if not remote, screen for virus, use biggest conference room to ensure distance, wipe down tables, chairs, door knobs, phones, computers, bathrooms and any other applicable items, etc., wash hands regularly and thoroughly, utilize available hand sanitizers, gloves and other safety measures. Jess discussed need to wear masks throughout the building.

Outcome, Actions, Timeframe: Ongoing

2. Sub-topic: Drill for August 2021

Discussion: Jency Johnson completed drill for August 2021

Outcome, Actions, Timeframe: Completed

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic: Fire inspection

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion: No Discussion: No discussion

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1. Sub-topic: Charts

Discussion: Please continue to submit charts in a timely manner for signature.

Outcome, Actions, Timeframe:	Ongoing

B.	Outcome Management (status, reports, recommendations)

1.	Sub-topic: See Risk Management

Discussion:

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review for Your Information from CINS/FINS Meeting: Review/Recap from last CINS/FINS

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1. Sub-topic: Youth Care Worker Budget

Discussion:

Outcome, Actions, Timeframe:

B.	Marketing and Business Development

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Regulatory Issues

1. Sub-topic: DJJ 984 Exercise

Discussion:

Outcome, Actions, Timeframe:

2. Sub-topic: QIC Update

Discussion:

Outcome, Actions, Timeframe: Nirvana

3. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Human Resource Issues (Staffing and Training)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

2. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

E.	Annual Budget Planning and Process

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	External Inspections

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1. Sub-topic: PSF Fillable forms

Discussion:

Outcome, Actions, Timeframe:

B.	Outcome Management (status, reports, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

A.	Risk Management Plan (exposure to loss)

1.	Sub-topic: CINS Performance Packet/FL Network Reports/ Policy procedure update

Discussion:

Outcome, Actions, Timeframe:

B.	Employee Concerns or Complaints

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

VI.	Clinical/Program

A.	Medical and Medication Issues

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

B.	Counseling and Programming Issues

1.	Sub-topic: Employee Appreciation meeting

Discussion:

Outcome, Actions, Timeframe:

VII.	Other Business:

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion: No Discussion

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:	Strategic Plan

Discussion: See marketing and business development.

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:	No Discussion

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No Discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No Discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

Risk Management

A.	Risk Management Plan (exposure to loss)

1. Sub-topic: Risk Management Report

Discussion: See above discussion

Outcome, Actions, Timeframe:

B.	Employee Concerns or Complaints

1.	Sub-topic: Productivity

Discussion: See above

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion: No Discussion

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan FYI

1.	Sub-topic: IT

Discussion: Jess Called Zach to update him on pending candidates and equipment needs for all three positions so that we will be prepared for when we onboard.

Outcome, Actions, Timeframe:	Pending

VI.	Clinical/Program FYI

A.	Medical and Medication Issues

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Counseling and Programming Issues

Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

VII.	Other Business:

Sub-topic: SNAP and Misc.

Discussion: SNAP Staff offered updates in their respective programs.

Outcome, Actions, Timeframe: Thank you to all staff for all of your hard work and support.

2. Sub-topic: Truancy Court/ SARB

Discussion: SARB will be held on Zoom only and will begin Sept. 2021while there is still no word on truancy court.

3. Sub-topic: Mail box and delivery

Discussion: Jess noticed issues with mail delivery. Jess updated information at post office so that mail would continue to be delivered.

Outcome, Actions, Timeframe: Completed

Respectfully submitted by:

Jessica Bechtold	August 27th, 2021