Meeting Minutes

CDS Family & Behavioral Health Services, Inc.

Date: February 27th, 2020

Time: 930-1030

Location: Bivens

Date of Next Meeting: March 26th, 2020 at 930am.

Attendance: Liz Pratt, Jessica Bechtold, Cassandra Denham, Mary Simmons, Kiriam Diaz, Evelitza Soto, , Isaiah Harmon, Corey Collins, Jennifer Wilkison

Absent: Diana Jones

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic: Overtime

Discussion:	Reminded staff to obtain supervisor permission for overtime

Outcome, Actions, Timeframe: Ongoing

2. Sub-topic: Timesheets

Discussion:	Reminded staff to review timesheets and calculations before submitting.

Outcome, Actions, Timeframe: Ongoing

3. Sub-topic: Travel

Discussion:	Reminded staff to submit all travel and reimbursements

Outcome, Actions, Timeframe: Ongoing

B.	Marketing and Business Development

1. Sub-topic: Outreach

Discussion: Jess and Staff discussed outreach for the month of December.

Outcome, Actions, Timeframe: Ongoing

2. Sub-topic: Family Action Deliverables

Discussion:	Discussed productivity and reviewed Fl. Network Benchmarks

Outcome, Actions, Timeframe: Ongoing

C.	Regulatory Issues

1. Sub-topic: Netmis

Discussion: Please be mindful of chart submission times.

Outcome, Actions, Timeframe:	Submit charts within 72 hours

2. Sub-topic: Official transcript

Discussion: Jess discussed required HR documentation. Both Diana and Kim ordered official transcripts.

Outcome, Actions, Timeframe:	Pending

3. Sub-topic: Peer Review

Discussion: Jess discussed errors on last peer review forms and requested that each counselor double-check their work prior to submitting. Jess also addressed options in reference to the suicide risk assessment.

Outcome, Actions, Timeframe:	Ongoing

D.	Human Resource Issues (Staffing and Training)

1. Sub-topic: Valic

Discussion: Asked Staff to Schedule with Valic in order to discuss options if necessary

Outcome, Actions, Timeframe:	Completed

2. Sub-topic: Suicide Prevention 1 and 2

Discussion: Jess discussed training requirements for Skill pro and noted that staff would be required to obtain the training once the two courses were updated.

Outcome, Actions, Timeframe: Completed

E.	Annual Budget Planning and Process

1.	Sub-topic: Budget

Discussion: No discussion

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	Internal Inspections

1. Sub-topic: Monthly Drill

Discussion: Jennifer Wilkison completed drill for the month of February 2020

Outcome, Actions, Timeframe:	Completed

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic: Fire inspection

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion: No Discussion: No discussion

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1. Sub-topic: Florida Network Performance report/Risk Management Report

Discussion: Jess had staff review Fl. Network Benchmark/ performance report

Outcome, Actions, Timeframe:	Completed

B.	Outcome Management (status, reports, recommendations)

1.	Sub-topic: See Risk Management

Discussion:

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

Sub-topic:

Discussion: See Quality Improvement

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review for Your Information from CINS/FINS Meeting: Review/Recap from last CINS/FINS

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic: Director’s Budget

Discussion:

Outcome, Actions, Timeframe: Please send any other budget concerns to Diana.

B.	Marketing and Business Development

1. Sub-topic: 50th Gala Updtae

Discussion:

Outcome, Actions, Timeframe:

2. Sub-topic: Board Capital Campaign

Discussion:

Outcome, Actions, Timeframe:

3. Sub-topic: Land Lease Update

Discussion:

Outcome, Actions, Timeframe:

4. Sub-topic: Legislative Update: Shelter and Retention Bonuses

Discussion:

Outcome, Actions, Timeframe:

5. Sub-topic: Children’s Trust Grant

Discussion:

Outcome, Actions, Timeframe:

D.	Human Resource Issues (Staffing and Training)

1.	Sub-topic: Move to Owen’s and Associates

Discussion:

Outcome, Actions, Timeframe: Congratulations.

2. Sub-topic: Program Management Team Concept

Discussion:

Outcome, Actions, Timeframe: Congratulations.

E.	Annual Budget Planning and Process

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	External Inspections

1.	Sub-topic:	No discussion

Discussion:

Outcome, Actions, Timeframe:

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1. Sub-topic: IYP-C and Prevention Reviews Update

Discussion: IYP-C Region QI Review.

Outcome, Actions, Timeframe:

.	Outcome Management (status, reports, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1.	Sub-topic: Shelter Relicensing is on February 25-26. IL Contract Monitoring is April 15th.

Discussion:

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic: Strategic Plan/Role Plays

Discussion:

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

A.	Risk Management Plan (exposure to loss)

1.	Sub-topic: CINS Performance Packet	/ FL Network reports

Discussion: Reviewed

Outcome, Actions, Timeframe:

B.	Employee Concerns or Complaints

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:	Pending

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan

1.	Sub-topic:

Discussion: No Discussion

Outcome, Actions, Timeframe:

VI.	Clinical/Program

A.	Medical and Medication Issues

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

B.	Counseling and Programming Issues

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

VII.	Other Business:

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion: No Discussion

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:	Strategic Plan

Discussion: See marketing and business development.

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:	No Discussion

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No Discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No Discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

Risk Management

A.	Risk Management Plan (exposure to loss)

1. Sub-topic: Risk Management Report

Discussion: See above discussion

Outcome, Actions, Timeframe:

B.	Employee Concerns or Complaints

1.	Sub-topic:

Discussion:	No Discussion

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion: No Discussion

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan FYI

1.	Sub-topic:	Cell Phones

Discussion:	Discussed concerns about text messages received on company phones Outcome, Actions, Timeframe:	Jess to discuss with Zach

VI.	Clinical/Program FYI

A.	Medical and Medication Issues

1. Sub-topic: QI Indicators

Discussion: On FL Network Website.

Outcome, Actions, Timeframe:

B.	Counseling and Programming Issues

Sub-topic:

Discussion: No Discussion

Outcome, Actions, Timeframe:

VII.	Other Business:

Sub-topic:	SNAP February 2020

Discussion: On February 5th SIS chaperoned the Fifth grade Junior Achievement Biztown at the Cade Museum. In addition, SIS is excited to be working with the entire third grade team starting February 24th, 2020. Long awaited, SNAP Clinical SNAP Clinical has finally filled the counselor/ case manager position and has hired Shequel Smith who joined us on Feb. 12th. SNAP clinical will be completing their 6th session in both the boys and girls group . SNAP Girls Group has 7 families enrolled while the SNAP Boys Group has 5. Overall, the SNAP Team has been working to ensure that each family has completed makeup sessions for any groups missed before the next session.

Outcome, Actions, Timeframe: Complete

2. Sub-topic: Family Action Misc.

Discussion: Finally, CINS/FINS Court will not be held in February and will resume in March of 2020. Truancy court will be held on February 19, 2020.

Outcome, Actions, Timeframe: Thank you to all staff for all of your hard work and support in making our program a success.

Respectfully submitted by:

Jessica Bechtold	February 27, 2020